Project Co-Ordinator

Our client was established in 1995, originally a small team of construction design and management (CDM) planning supervisors and part of a renowned multi-discipline practice who over the years have continued to expand and evolve to embrace knowledge and experience of other areas of health and safety. Now a stand-alone specialist consultancy offering a ‘one-stop shop’ for all health and safety needs and provide health & safety services not only to the construction industry but to a range of industries in the hotel, education, housing, leisure, retail and commercial sectors.

They provide a practical and friendly approach to ensure compliance with all statutory duties and obligations, key staff are members of the Institution of Occupational Safety and Health (IOSH), the Internal Institute of Risk and Safety Management (IIRSM), as well as chartered members of the Chartered Institute of Building (CIOB) and the Association of Project Safety (APS). A number of our staff are members of the Occupational Safety and Health Consultants Register (OSHCR),with key corporate accreditations with CHAS, Constructionline, Safe Contractor, Safe PQQ (formerly EXOR), CQMS and APS.

They work extensively throughout the UK with offices in London with established resources and IT systems to ensure delivery on all schemes efficiently and effectively regardless of location. They have completed more than 6,000 schemes and have been involved in a variety of projects and values from £1,000 up to £200 million

The Project Co-ordinator is an integral role within a technical team and is perceived as being ‘at the heart’ of the team and should understand the ways of working of the team.The Project Co-ordinator provides business support to the technical team it primarily supports. The Project Co-ordinator manages the technical team’s procedures, systems and Health and Safety Files for each project.The role reports to a Technical Team Project Team Leader daily, with a dotted reporting line to the Practice Manager.

The main accountabilities/duties of a Project Co-ordinator are as follows:

·Setting up projects for the technical team they support using the BGHS web application (Project Information Portal “PIP”) and cloud-based SharePoint filing system.

·Maintenance and update of the web application (PIP) and SharePoint in accordance with the Office Procedures.

·Assist the technical staff members with the compilation of the Health and Safety File, manage systems, procedures, and progress charts.

·Duties as defined by the Construction (Design and Management) Regulations 2015, to assist and include:

oTo assist the technical team members to fulfil his/her duties as required.

oOn instruction from the PD/CDMA, to notify the Health & Safety Executive of the project if notification has not been previously given by the Client.Note: The CDM Advisor is responsible for ensuring that notification is given.

oPrepare the Health & Safety File for each project as required by the Regulations.The Health & Safety File for the project, or each structure comprised in the project, must be delivered to the Client upon completion of the construction work for the project structure.

·Assist the Technical Team’s compliance with their duties imposed by the Health and Safety at Work Act, in particular the Management of Health & Safety at Work Regulations 1999 and assist and co-ordinate the health and safety related matters to staff.

·General administrative support to the Practice Manager as required, for example: the management of stationery stocks and the placing of stationery orders; postage – keeping track of costs, distribution of post; PPE – ordering of new items and managing log of replacement/new PPE issued to staff; supporting the Health and Safety Induction and Onboarding of new staff; ensure first aid boxes are well stocked.

·Answer and make telephone calls, take, and record messages, redirect callers and gather information.

·Prepare by collating, copying papers, reports etc for meetings as required.

·Photocopy, despatch and/or receive materials and ensure business support and administrative systems run smoothly.

·Undertake administrative tasks in accordance with the Office Procedures Manual and Documentation Presentation Guidance Notes.

·Respond to minor queries as required when other staff members are absent from the office within the parameters of their knowledge.

·Maintain a booking out system for the technical team members they primarily support so that their whereabouts are known during working hours.

·Assist with the preparation of any presentation material using PowerPoint or other desktop publishing software.

·Assist with finance/accountancy tasks i.e invoicing etc.

The salary for this role is £25,000 to £30,000 per annum dependant on experience with excellent benefit programmes available.